Employees in a variety of job sectors are looking for more flexibility in their workspaces. For many, the freedom of being able to choose where and when they work outweighs many traditional benefits once praised in the business world. As more organizations opt for a hybrid approach to daily operations, here are five tips to keep in mind while transforming your workspace.
Listen to employee needs and develop a plan. There isn’t a one-size-fits all approach to creating a hybrid workspace, as employees across different industries and job roles each have different needs. Meet with your employees to learn about their pain points and what they need in order to be successful and productive both in and out of the office. Maybe they are used to multiple monitors in the office, but do not have the same setup at home. Maybe they need a higher resolution webcam for remote team meetings. Once you’ve surveyed your employees, develop a plan that touches on their needs and ensures they are set up for success.
Implement solutions that facilitate collaboration and engagement. How will in-office and remote employees communicate and collaborate? How will you ensure that employees are staying engaged throughout the course of the day? How will you keep track of employees’ in-office and remote day scheduling? How will meeting spaces be reserved? Hybrid workspaces have many moving parts. Consider your employees’ needs and evaluate which collaboration tool(s) might work best for keeping everything running smoothly.
Create a variety of video conferencing-ready meeting spaces. It is imperative to ensure fluid collaboration between those in the office and those working remotely, and redesigning your office space accordingly. Gone are the days where the entire team heads into the conference room for a meeting; some employees may be in the office, while some are remote and maybe even across the country. Consider this when thinking about your meeting spaces. Instead of utilizing a few large meeting spaces, create some smaller spaces, as well. And, since many team members may be remote during meeting times, ensure that all meeting spaces are equipped with the appropriate video conferencing equipment.
Make the office a safe space with touchless technology. Employees should feel confident that the office is a safe space. Incorporate touchless technology wherever possible–from smart hand sanitizer stations to contactless entry and even dining experiences.
Offer ongoing education. While some employees may be comfortable switching back and forth between different technologies, others may need a bit more support. It’s important to build employee confidence and offer support for using equipment correctly, adapting to new technologies, and even training for remote employees. Consider building out a library of training videos that employees can leverage as they see fit.
There’s a lot to consider when creating a new hybrid workspace, especially when it comes to AV technology and equipment. Contact us today and discover the power of collaborative environments that make meetings happen, wherever you are.