Installing an audiovisual (AV) system can be a daunting task, but with the right preparation and knowledge, it can be a straightforward and successful process. This article discusses the six key steps to take when preparing for an AV installation: research, budgeting, equipment selection, site preparation, installation planning, and testing. With these steps in mind, anyone can be well-prepared for an AV installation.
1. Research
The first step in preparing for an AV installation is to research the project. It is important to understand the scope of the project and the expectations of the client. This includes researching the space where the AV system will be installed, the type of equipment that is needed, and any special requirements or considerations. Additionally, it is important to research any local regulations or codes that may apply to the installation. This research will help ensure that the installation is done correctly and safely.
2. Budgeting
The second step in preparing for an AV installation is to create a budget. It is important to determine how much money is available for the project and to allocate funds for each aspect of the installation. This includes purchasing equipment, hiring personnel, and any other costs associated with the installation. It is also important to consider any potential future costs such as maintenance or upgrades. By creating a budget, it will be easier to ensure that the project stays within its allocated funds.
3. Equipment Selection
The third step in preparing for an AV installation is to select the appropriate equipment. It is important to choose equipment that meets the needs of the project and is within the allocated budget. This includes selecting audio components, video components, and any other necessary equipment. Additionally, it is important to consider any special requirements or considerations such as compatibility with existing systems or environmental factors. By selecting the right equipment, it will be easier to ensure that the installation is successful.
4. Site Preparation
The fourth step in preparing for an AV installation is to prepare the site. This includes ensuring that the space is suitable for the installation and that all necessary power and data connections are available. Additionally, it is important to consider any safety concerns such as proper ventilation or fire safety measures. By preparing the site properly, it will be easier to ensure that the installation is done correctly and safely.
5. Installation Planning
The fifth step in preparing for an AV installation is to plan the installation. This includes creating a timeline for the project, assigning tasks to personnel, and scheduling any necessary inspections or tests. Additionally, it is important to consider any special requirements or considerations such as access to certain areas or specific tools. By planning ahead, it will be easier to ensure that the installation is completed on time and within budget.
6. Testing
The sixth step in preparing for an AV installation is to test the system after it has been installed. This includes testing all components of the system to ensure that they are functioning correctly and that they are compatible with each other. Additionally, it is important to consider any special requirements or considerations such as environmental factors or user preferences. By testing the system thoroughly, it will be easier to ensure that the installation is successful.
Better Collaboration, Better Service, Better Business
Installing an AV solution can feel like a complex process, but with proper preparation and the right partner, it can be a successful endeavor. At IVCi we’re committed to working on your behalf and making sure your solution meets your collaboration needs. Whether you’re a business owner, educational institution, health care provider, government entity, general contractor or consultant, we’re in your corner to help you every step of the way. Contact us today to get started.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-03-20 14:00:182023-03-09 16:45:31How to Prepare for AV Installation
In recent years, individuals from all backgrounds have come to understand the advantages of AV technology, especially those working in the legal services industry. AV technology, including legal video conferencing, virtual court hearings, electronic document sharing, and e-signatures, offer significant advantages and many progressive law firms are capitalizing on these opportunities.
A reliable legal AV solution can help lawyers and firms streamline their operations by optimizing attorney time, safeguarding attorney-client interactions, and sustaining business operations. In this article, we explain how the right AV solution can help streamline the legal and judicial process.
Improved Communication
AV technology has revolutionized the way we communicate with each other. With the help of video conferencing, legal professionals can now communicate with each other in real-time from anywhere in the world. This allows them to collaborate on cases, share documents, and discuss strategies without having to be in the same room.
More Efficient Court Proceedings
AV technology can also help make court proceedings more efficient. By using video conferencing, lawyers can present their arguments to the court without having to be physically present. This eliminates the need for long and costly travel expenses, as well as the time wasted on waiting for a case to be heard. Additionally, AV technology can be used to display evidence in court, such as video recordings of depositions or other court proceedings.
Increased Access to Legal Resources
Finally, AV technology can help law firms increase their access to legal resources. By using online databases and other digital resources, lawyers can quickly and easily access the information they need to build a strong case. Additionally, AV technology can be used to provide legal advice to clients remotely, eliminating the need for travel and costly in-person consultations.
Equip Your Legal Firm With Innovative AV Solutions From IVCi
The right AV solution can be an invaluable tool in streamlining the legal and judicial process. By utilizing AV technology, court personnel can quickly and easily access evidence and testimony, improve communication between court personnel, and improve access to legal resources and services. This can help to reduce the amount of time spent on each case, allowing for more cases to be heard in a shorter amount of time. Ultimately, the right AV solution can be instrumental in ensuring that justice is served in an efficient and timely manner
At IVCi, we work closely with our clients, not only as technology integrators but as trusted advisors who can provide the guidance you need. We partner with our clients to set a collaboration and migration strategy to identify, deploy, and manage the ideal technology mix to create outstanding user experiences and deliver a clear return on your investment. From strategy, to design, to deployment, we’re there when you need us, offering unparalleled industry expertise to help you out 24/7. No matter your AV needs, we’re in your corner to help make your collaboration aspirations come to life. Contact us today to see how we can help your legal firm with all of its audiovisual needs.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-03-10 14:00:532023-03-09 16:43:52How the Right AV Solution Can Help Streamline the Legal and Judicial Process
Conference rooms play a major role in any organization. They’re where ideas are formed and where collaboration happens. Teams go there to discuss business strategy, business partners go to discuss relationships, and sales representatives go to court clients. No matter the use, conference rooms are where business happens. Therefore, it is essential the design of the room provides a conducive environment that supports productivity. Here are some conference room design ideas to help you get the most out of your meetings.
1. Video Conferencing
Video conferencing is what makes collaboration possible with the rise in hybrid work environments, so it’s important to equip meeting rooms with a reliable solution. Outfitting rooms with high-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience can help drive engagement on video calls for both in-person and remote employees. Doing so will enhance the meeting experience and make everyone on the call feel involved, which will help drive more engagement among team members.
2. Video Walls and Dynamic Digital Displays
Visual centerpieces are key to trapping people’s attention, and the biggest, most eye-catching ones in the business are video walls. Video walls and dynamic digital displays are a visually appealing and an effective way to boost engagement among teams. Strategic placement combined with the ability to easily control and change the content makes this AV technology a powerful tool for delivering dynamic presentations. Additionally, incorporating interactivity involves viewers personally and could serve various purposes in a professional space. From swiping to flip pages, touching bubbles to reveal more content, or displaying a large interactive chart of company performance, the possibilities are endless.
3. AV as a Service
For organizations looking for a communication strategy without significant capital expenditure or maintenance, Audio Video as a Service (AVaaS) is a great communication and collaboration technology. The subscription-based model keeps costs predictable while granting access to white-glove service and QR-code accessible support. Subscribing to AVaaS ensures your organization always has access to the latest technology at all times with the ability to scale, upgrade, or change at any time.
4. Managed Video Services
Because video conferencing plays such an important role in today’s workplace, having a reliable solution that allows for seamless collaboration is imperative. Managed video services ensure your organization’s video conferencing solution is effective, reliable and usable. They’re designed to help schedule and launch productive video conference meetings without any hitches in the process. When you implement a managed video conferencing solution, you get a team of experts dedicated to making sure your AV solution consistently works the way it’s intended.
Make Meetings Happen With a Leading Provider of Collaboration Solutions
Not all AV conferencing technology is well-suited for all spaces. It’s important to have a trusted partner by your side to help you navigate the landscape and determine the best solution for your organization. The experts can take the chosen products and platforms and place them within the given space in a way that maximizes collaboration and production.
At IVCi, we work closely with our clients, not only as technology integrators but as trusted advisors who can provide the guidance you need. We partner with our clients to set a collaboration and migration strategy to identify, deploy, and manage the ideal technology mix to create outstanding user experiences and deliver a clear return on your investment. From strategy, to design, to deployment, we’re there when you need us, offering unparalleled industry expertise to help you out 24/7. No matter your AV needs, we’re in your corner to help make your collaboration aspirations come to life. Connect with us today to see how we can take your organization’s AV solution to the next level.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-02-17 13:00:482023-02-21 15:39:29Conference Room Technology to Help You Get the Most Out of Your Meetings
Video conferencing has the ability to transform your business through streamlined communication. From cost reduction to increased productivity and collaboration, the AV solution offers a number of advantages. In fact, studies show approximately 99% of employees believe video conferencing enhances the quality of communication. What’s more is that 90% believe it’s easier to share information with video, and 89% say it reduces the time it takes to complete certain tasks.
While there’s no denying the vital role video conferencing plays in today’s workplace, successful solutions depend on your team’s ability to easily adopt and utilize the technology. Solutions that are hard to use or overly complicated can result in unreliable, poor meeting experiences that cost time and money. Fortunately, a managed video service can address these issues with an easy-to-use AV solution backed by consistent service and expert support. Here’s how.
What are Managed Video Services?
Managed video services ensure your organization’s video conferencing solution is effective, reliable and usable. They’re designed to help facilitate productive video conference meetings without any hitches in the process. Partnering with a managed video services provider, you essentially get an outsourced team of experts that work to keep your technology optimized and reliable.
There are typically several options of managed video services providers offer based on an organization’s preferences and needs. However, there are four basic elements that make up a managed video service. These include on-site staffing, remote management and monitoring, helpdesk support, and infrastructure management.
Benefits of Managed Video Services
Video conferencing has become a staple in today’s workplace, so it’s extremely important to have a solution you can count on. Many organizations turn to managed video service providers to ensure their AV solution consistently works the way it’s intended. While there are countless advantages to having a managed video service, here are the top four benefits:
Ensure meeting reliability. A managed video services team gives its full attention to your AV solution and monitors it proactively to ensure unparalleled reliability.
24/7 expert support. With managed video services, you get a team of experts at your disposal to keep your system functioning at its best.
Scale with ease. Managed video services also makes it easy to expand and update your solution with the latest technology to meet your changing needs.
More time to focus on your business. By putting your video conferencing solution in the hands of experts, you’re taking it out of your internal team’s hands. That leaves more room for them to focus on tasks and initiatives that matter most to your business.
Experience seamless collaboration through proactive meeting management and support.
When the stress of AV technology is taken care of, your team has more time to create and discuss what matters most: driving your mission and purpose. Managed video services are valuable investments for any organization wanting a way to easily maintain and ensure efficient use of their video conferencing solutions.
As a leader in AV support, we help organizations of all sizes and industries with their expertise and offerings. Our managed services are easy to use and backed by 24/7 support for unparalleled meeting reliability.
Specifically, our Managed Video Experience (MVE) provides complete management of an organization’s video conferencing environment, including staffing, scheduling, proactive device/meeting monitoring, and concierge services. With MVE, organizations no longer have to worry about locating the right technical staff or determining the best way to utilize their video conferencing solutions. Instead, they can immediately experience the ROI and other benefits because IVCi handles the operational and technical functions. Our experience and expertise bring the people, the process, and the technology to organizations from the beginning of implementation through every meeting and interaction. Contact us today to learn more about MVE and the rest of our managed service options.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-02-10 13:00:022023-02-10 18:05:59Top 4 Benefits of Managed Video Services
Video conferencing has revolutionized the way organizations collaborate. It has become a staple in almost every business and is a critical function in today’s workplace of remotely located colleagues. With more than half of businesses using video conferencing in their day-to-day operations, it’s important for organizations to stay up-to-date on the latest happenings and innovations regarding AV technology. To help, we’ve listed some of the top video conferencing trends organizations should keep an eye out for in 2023.
1. Emphasis on Video and Audio Quality
Poor audio and video quality has the potential to derail a meeting. Hybrid and remote teams need a reliable solution that enhances the meeting experience. Because video conferencing is such a critical component of today’s workplace, we expect to see a bigger emphasis on features that improve call quality. This includes upgraded video resolution, background noise filtering, echo cancellation, and other sound improvement features that allow users to speak and hear at the same time without interruptions.
2. Focus on Security
No matter the industry, security and privacy are a top priority for all organizations. We expect to see a continued focus on security features focused on intellectual property protection and privacy. Many of the popular platforms have already included security features like encryption and multi-factor authentication to safeguard private user data.
3. Improvements to the User Experience
Whether it’s user error or technical difficulties, video conferences can be a challenge for some. As we continue throughout 2023, we expect to see improvements to the user experience that will simplify the process of joining a video conference. Through simplified login systems and increased browser compatibility, video conferencing will become more seamless and reliable for all users.
4. Efficient and Cost-Effective Integrations
When it comes to video conferencing, today’s platforms have more capabilities than ever before. Many of the top solutions include integrations that help users be more productive and efficient. Integrations with calendars, CRMs, and channel-based messaging platforms have become more prevalent, helping businesses conduct cost-effective and efficient meetings.
5. Widespread Access to Video Conferencing Solutions
As video conferencing continues to grow in popularity, there will be more widespread access to solutions. Basically, every device comes with video conferencing capabilities which gives organizations of all sizes access to the technology. As 2023 continues, we can only expect more and more organizations to implement and utilize a video conferencing solution.
Empower Collaboration With Innovative AV Solutions From IVCI
It’s no secret AV technology, like video conferencing, is essential in today’s business world. Being able to conduct a successful video conference call is important to securing potential clients and collaborating with team members in other locations. It provides face-to-face interaction among colleagues, business partners, and customers without the hassle of travel and strengthens relationships which can help drive productivity and customer satisfaction.
At IVCi, we have the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected.
When it comes to video conferencing, we deliver successful video conferencing solutions that drive productivity and collaboration for our clients. Our Cloud Video Conferencing services, like Cloud Video Experience (CVE), free meeting facilitators and coordinators from technological concerns, allowing them to focus solely on delivering a positive meeting outcome. With CVE, users can easily collaborate with anyone on video, inside or outside their organization, through simple-to-join video meetings that work on any device. It’s a hassle-free approach to video conferencing that allows organizations to concentrate on their core competencies rather than worrying about technology. Contact us today to learn how CVE can help benefit your organization.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-01-14 09:00:222023-01-19 18:38:56Top Video Conferencing Trends to Watch in 2023
The workplace has gone through a dramatic change in the last few years. From completely remote work models during the pandemic to hybrid workspaces increasing in popularity, organizations must prioritize collaborative solutions to facilitate these workplace transformations. In order to empower collaboration in 2023, leading organizations must equip themselves with innovative AV solutions that meet the demands of this new work environment. Below, we discuss three emerging AV trends that will have a major impact on the workplace and shape collaboration in 2023.
1. AV Technology for Hybrid Workspaces
Today’s workplace is more diverse and digital than ever before. With Gen Z expected to represent nearly a third of the workforce by 2025, organizations must adapt current collaboration strategies that facilitate the working style of this tech-savvy generation that values flexibility in the workplace. In fact, 42.2% of Gen Z wants to work remotely one to two days a week. For organizations to stay competitive, retain top talent, and stay productive, they need high-quality AV technology to keep in-office and remote employees engaged and connected. Integrating AV technology like cloud-based video conferencing solutions and/or managed video solutions will become essential workplace collaboration tools as we move through 2023.
2. Unified Communications for Streamlined Collaboration
To succeed, today’s organizations require instant, uninterrupted communication between employees and clients that integrates both their locations and technologies. Unifying communications can help streamline collaboration for greater productivity by combining multiple communication channels into a single, cloud-based connection. For example, IVCi’s video conferencing services and unified communication solutions span IM, telephony, video, web, and AV rooms. We combine these diverse technologies into a seamless solution that can be made readily available via offices, conference rooms, and on mobile devices. Doing so, helps organizations stay connected and drive collaboration in a hybrid work environment.
3. Enhanced Video Conferencing Technology
Video conferencing is what makes collaboration possible within today’s ever-popular hybrid work model. Gone are the days when the entire team heads into the conference room for a meeting; some employees may be in the office, while some are remote and maybe even across the country. Having a high-quality, reliable video conferencing solution is crucial for collaboration in 2023.
Implementing technology that enhances the meeting experience will also enhance collaboration. For example, high-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience can help drive engagement on video calls for both in-person and remote employees. Additionally, using a cloud-based video conferencing solution, like IVCi’s Cloud Video Experience, is also a great way to drive collaboration because it lets teams easily collaborate, view, or edit documents and start new meetings from anywhere.
Empower Collaboration With Innovative AV Solutions From IVCi
Technology has changed the way we work. Many software programs and tech upgrades exist for the sole purpose of facilitating teamwork, which became crucial during the COVID-19 pandemic. By incorporating new or upgraded AV technology, your organization can enhance collaboration and empower remote teams to drive more business.
Having an expert AV integrator assess your current hybrid setup and design and implement state-of-the-art technology will help you make sure your organization stays connected, collaborative, and productive. They can also offer the expert support you need to troubleshoot issues and keep your meetings running smoothly.
At IVCi, we have the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected. Contact us today to see how we can collaborate.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2023-01-01 09:00:102022-12-21 12:46:013 AV Trends that will Shape Collaboration in 2023
Dynamic digital signage has become a popular way for organizations to communicate with the public. From maps, directories, and visitor information to QR codes, dynamic digital signage keeps evolving, with new trends emerging every single day. Organizations in all types of industries are leveraging display technologies like LED walls, LCD monitors, and content management platforms to communicate with their audience. Let’s take a look at some of the dynamic digital signage trends we saw in 2022.
1. Video Walls
Video walls are a visually appealing, efficient way to display large amounts of data or high-quality videos. They are great options for commercial spaces that need large displays or educational institutions that need to equip lecture halls with more efficient technology than a projector screen. We’re seeing organizations use video walls to replace projection screens because they have higher resolutions and may not be as affected by poor lighting or other environmental conditions.
2. Interactive Displays
Connecting with customers to create a more personal experience has become a major trend in 2022 and organizations are leveraging technology, like interactive digital displays, to create unforgettable connections with their audience. Like video walls, digital interactive displays are a visually appealing way to share information with a large number of people, but they go a step further. They can be programmed to display information in an engaging way that users can use to complete an experience. For example, enhanced AV technology in interactive maps and kiosks can allow visitors and guests a more engaging way to navigate their surroundings. Some technology can even connect with live support teams in real-time to assist on-screen or over audio.
3. QR Codes
In 2022, we saw a lot of (if not all) organizations using Quick Response (QR) codes to make a connection between public screens and personal devices. In the past QR codes were most popular on signs, t-shirts, flyers, and other items where a brand wants to take your experience from something physical to somewhere digital to learn more. Now in the post-COVID world, we’ve seen a QR code explosion as it’s used to provide touchless shopping and dining experiences. In fact, dynamic QR codes generated by users accumulated a total of 6,825,842 scans from global users–a 433% increase over 2021 figures.
4. Integrations
Digital signage integrations are an effective and efficient way to automate content updates on dynamic digital signage. This is especially beneficial to organizations with multiple locations and dynamic digital displays. For example, businesses can use digital signage integrations with meeting room schedules to automatically remove events that have already taken place and replace them with newly scheduled events, which is ideal for conference centers, entertainment venues, or offices that host a lot of meetings. As more and more organizations begin to make their way back to the office, digital signage integrations that automate content updates was a top trend in 2022 and a trend we expect to continue in the future.
Digital Signage that Helps You Break Through the Clutter
There’s never been a better or more adaptable way to inform, educate, and communicate with your audience. Digital signage is a great choice for businesses because it gives you the flexibility you need to ensure visibility through communication, and it helps grab (and keep) attention better than any other kind of signage.
If you are considering dynamic digital signage for your business, it’s best to trust the design and implementation process to an experienced AV integrator like IVCi. Contact us today if you want to see where your digital signage journey can take your organization.
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The hybrid work model has quickly become the new norm, and statistics show it’s here to stay. According to Foundry’s 2022 Future of Work study, 94% of organizations have implemented some kind of hybrid-work structure and 41% of respondents believe hybrid work will remain in place for the foreseeable future.
Hybrid work gives employees the best of both worlds giving them flexibility while maintaining a level of in-person collaboration. But in order for businesses to also benefit from the hybrid work model, they need high-quality AV technology to keep in-office and remote employees engaged and connected. If you’re currently using a hybrid work model or thinking about transitioning to one, here are ways you can leverage AV technology to boost engagement.
Incorporate Channels of Communication that Work for Everyone
How will in-office and remote employees communicate and collaborate? There isn’t a one-size-fits-all approach to creating a hybrid workspace, as employees across different industries and job roles each have different needs. Consider meeting spaces that allow individuals to use their preferred meeting platforms for the best user experience. These are referred to as “open rooms,” being equipped with a simple and seamless setup utilizing umbrella equipment – that way, all teammates, clients, partners, and others can join easily and have a productive meeting.
Create a Variety of Video Conferencing-Ready Meeting Spaces
It is imperative to ensure fluid collaboration between those in the office and those working remotely. Gone are the days when the entire team heads into the conference room for a meeting; some employees may be in the office, while some are remote and maybe even across the country. Consider this when thinking about your meeting spaces. Instead of utilizing a few large meeting spaces, create some smaller spaces, as well. And, since many team members may be remote during meeting times, ensure that all meeting spaces are equipped with the appropriate video conferencing equipment. This will enhance the meeting experience and make everyone on the call feel involved, which will help drive more engagement among team members.
Optimize Your Video Conferencing Solution
Video conferencing is what makes collaboration possible with the hybrid work model, so it’s important to have a high-quality solution. On top of this, you can optimize your solution and implement technology that elevates the meeting experience. High-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience are great ways to drive engagement on video calls for both in-person and remote employees.
Using a cloud-based video conferencing solution, like IVCi’s Cloud Video Experience, is also a great way to drive engagement in a hybrid work arrangement because it lets teams easily collaborate, view, or edit documents and start new meetings from anywhere.
Building a Successful Hybrid Work Model
In order to have a successful hybrid work model, you will have to make sure your teams are prepared with the tools and technology they need to smoothly transition from home to the office and back without losing productivity or efficiency. Having an expert AV integrator assess your current hybrid setup and design and implement state-of-the-art technology will help you make sure your organization’s productivity levels stay high. They can also offer the expert support you need to troubleshoot issues and keep your meetings running smoothly.
IVCi has the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected. Contact us today to see how we can collaborate.
https://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.png00fishbathttps://ivci.com/wp-content/uploads/2019/11/fulllogosmaller-8.pngfishbat2022-12-07 10:00:262022-11-22 18:49:54Using AV Technology to Boost Engagement in a Hybrid Workplace
How to Prepare for AV Installation
NewsInstalling an audiovisual (AV) system can be a daunting task, but with the right preparation and knowledge, it can be a straightforward and successful process. This article discusses the six key steps to take when preparing for an AV installation: research, budgeting, equipment selection, site preparation, installation planning, and testing. With these steps in mind, anyone can be well-prepared for an AV installation.
1. Research
The first step in preparing for an AV installation is to research the project. It is important to understand the scope of the project and the expectations of the client. This includes researching the space where the AV system will be installed, the type of equipment that is needed, and any special requirements or considerations. Additionally, it is important to research any local regulations or codes that may apply to the installation. This research will help ensure that the installation is done correctly and safely.
2. Budgeting
The second step in preparing for an AV installation is to create a budget. It is important to determine how much money is available for the project and to allocate funds for each aspect of the installation. This includes purchasing equipment, hiring personnel, and any other costs associated with the installation. It is also important to consider any potential future costs such as maintenance or upgrades. By creating a budget, it will be easier to ensure that the project stays within its allocated funds.
3. Equipment Selection
The third step in preparing for an AV installation is to select the appropriate equipment. It is important to choose equipment that meets the needs of the project and is within the allocated budget. This includes selecting audio components, video components, and any other necessary equipment. Additionally, it is important to consider any special requirements or considerations such as compatibility with existing systems or environmental factors. By selecting the right equipment, it will be easier to ensure that the installation is successful.
4. Site Preparation
The fourth step in preparing for an AV installation is to prepare the site. This includes ensuring that the space is suitable for the installation and that all necessary power and data connections are available. Additionally, it is important to consider any safety concerns such as proper ventilation or fire safety measures. By preparing the site properly, it will be easier to ensure that the installation is done correctly and safely.
5. Installation Planning
The fifth step in preparing for an AV installation is to plan the installation. This includes creating a timeline for the project, assigning tasks to personnel, and scheduling any necessary inspections or tests. Additionally, it is important to consider any special requirements or considerations such as access to certain areas or specific tools. By planning ahead, it will be easier to ensure that the installation is completed on time and within budget.
6. Testing
The sixth step in preparing for an AV installation is to test the system after it has been installed. This includes testing all components of the system to ensure that they are functioning correctly and that they are compatible with each other. Additionally, it is important to consider any special requirements or considerations such as environmental factors or user preferences. By testing the system thoroughly, it will be easier to ensure that the installation is successful.
Better Collaboration, Better Service, Better Business
Installing an AV solution can feel like a complex process, but with proper preparation and the right partner, it can be a successful endeavor. At IVCi we’re committed to working on your behalf and making sure your solution meets your collaboration needs. Whether you’re a business owner, educational institution, health care provider, government entity, general contractor or consultant, we’re in your corner to help you every step of the way. Contact us today to get started.
How the Right AV Solution Can Help Streamline the Legal and Judicial Process
NewsIn recent years, individuals from all backgrounds have come to understand the advantages of AV technology, especially those working in the legal services industry. AV technology, including legal video conferencing, virtual court hearings, electronic document sharing, and e-signatures, offer significant advantages and many progressive law firms are capitalizing on these opportunities.
A reliable legal AV solution can help lawyers and firms streamline their operations by optimizing attorney time, safeguarding attorney-client interactions, and sustaining business operations. In this article, we explain how the right AV solution can help streamline the legal and judicial process.
Improved Communication
AV technology has revolutionized the way we communicate with each other. With the help of video conferencing, legal professionals can now communicate with each other in real-time from anywhere in the world. This allows them to collaborate on cases, share documents, and discuss strategies without having to be in the same room.
More Efficient Court Proceedings
AV technology can also help make court proceedings more efficient. By using video conferencing, lawyers can present their arguments to the court without having to be physically present. This eliminates the need for long and costly travel expenses, as well as the time wasted on waiting for a case to be heard. Additionally, AV technology can be used to display evidence in court, such as video recordings of depositions or other court proceedings.
Increased Access to Legal Resources
Finally, AV technology can help law firms increase their access to legal resources. By using online databases and other digital resources, lawyers can quickly and easily access the information they need to build a strong case. Additionally, AV technology can be used to provide legal advice to clients remotely, eliminating the need for travel and costly in-person consultations.
Equip Your Legal Firm With Innovative AV Solutions From IVCi
The right AV solution can be an invaluable tool in streamlining the legal and judicial process. By utilizing AV technology, court personnel can quickly and easily access evidence and testimony, improve communication between court personnel, and improve access to legal resources and services. This can help to reduce the amount of time spent on each case, allowing for more cases to be heard in a shorter amount of time. Ultimately, the right AV solution can be instrumental in ensuring that justice is served in an efficient and timely manner
At IVCi, we work closely with our clients, not only as technology integrators but as trusted advisors who can provide the guidance you need. We partner with our clients to set a collaboration and migration strategy to identify, deploy, and manage the ideal technology mix to create outstanding user experiences and deliver a clear return on your investment. From strategy, to design, to deployment, we’re there when you need us, offering unparalleled industry expertise to help you out 24/7. No matter your AV needs, we’re in your corner to help make your collaboration aspirations come to life. Contact us today to see how we can help your legal firm with all of its audiovisual needs.
Conference Room Technology to Help You Get the Most Out of Your Meetings
NewsConference rooms play a major role in any organization. They’re where ideas are formed and where collaboration happens. Teams go there to discuss business strategy, business partners go to discuss relationships, and sales representatives go to court clients. No matter the use, conference rooms are where business happens. Therefore, it is essential the design of the room provides a conducive environment that supports productivity. Here are some conference room design ideas to help you get the most out of your meetings.
1. Video Conferencing
Video conferencing is what makes collaboration possible with the rise in hybrid work environments, so it’s important to equip meeting rooms with a reliable solution. Outfitting rooms with high-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience can help drive engagement on video calls for both in-person and remote employees. Doing so will enhance the meeting experience and make everyone on the call feel involved, which will help drive more engagement among team members.
2. Video Walls and Dynamic Digital Displays
Visual centerpieces are key to trapping people’s attention, and the biggest, most eye-catching ones in the business are video walls. Video walls and dynamic digital displays are a visually appealing and an effective way to boost engagement among teams. Strategic placement combined with the ability to easily control and change the content makes this AV technology a powerful tool for delivering dynamic presentations. Additionally, incorporating interactivity involves viewers personally and could serve various purposes in a professional space. From swiping to flip pages, touching bubbles to reveal more content, or displaying a large interactive chart of company performance, the possibilities are endless.
3. AV as a Service
For organizations looking for a communication strategy without significant capital expenditure or maintenance, Audio Video as a Service (AVaaS) is a great communication and collaboration technology. The subscription-based model keeps costs predictable while granting access to white-glove service and QR-code accessible support. Subscribing to AVaaS ensures your organization always has access to the latest technology at all times with the ability to scale, upgrade, or change at any time.
4. Managed Video Services
Because video conferencing plays such an important role in today’s workplace, having a reliable solution that allows for seamless collaboration is imperative. Managed video services ensure your organization’s video conferencing solution is effective, reliable and usable. They’re designed to help schedule and launch productive video conference meetings without any hitches in the process. When you implement a managed video conferencing solution, you get a team of experts dedicated to making sure your AV solution consistently works the way it’s intended.
Make Meetings Happen With a Leading Provider of Collaboration Solutions
Not all AV conferencing technology is well-suited for all spaces. It’s important to have a trusted partner by your side to help you navigate the landscape and determine the best solution for your organization. The experts can take the chosen products and platforms and place them within the given space in a way that maximizes collaboration and production.
At IVCi, we work closely with our clients, not only as technology integrators but as trusted advisors who can provide the guidance you need. We partner with our clients to set a collaboration and migration strategy to identify, deploy, and manage the ideal technology mix to create outstanding user experiences and deliver a clear return on your investment. From strategy, to design, to deployment, we’re there when you need us, offering unparalleled industry expertise to help you out 24/7. No matter your AV needs, we’re in your corner to help make your collaboration aspirations come to life. Connect with us today to see how we can take your organization’s AV solution to the next level.
Top 4 Benefits of Managed Video Services
NewsVideo conferencing has the ability to transform your business through streamlined communication. From cost reduction to increased productivity and collaboration, the AV solution offers a number of advantages. In fact, studies show approximately 99% of employees believe video conferencing enhances the quality of communication. What’s more is that 90% believe it’s easier to share information with video, and 89% say it reduces the time it takes to complete certain tasks.
While there’s no denying the vital role video conferencing plays in today’s workplace, successful solutions depend on your team’s ability to easily adopt and utilize the technology. Solutions that are hard to use or overly complicated can result in unreliable, poor meeting experiences that cost time and money. Fortunately, a managed video service can address these issues with an easy-to-use AV solution backed by consistent service and expert support. Here’s how.
What are Managed Video Services?
Managed video services ensure your organization’s video conferencing solution is effective, reliable and usable. They’re designed to help facilitate productive video conference meetings without any hitches in the process. Partnering with a managed video services provider, you essentially get an outsourced team of experts that work to keep your technology optimized and reliable.
There are typically several options of managed video services providers offer based on an organization’s preferences and needs. However, there are four basic elements that make up a managed video service. These include on-site staffing, remote management and monitoring, helpdesk support, and infrastructure management.
Benefits of Managed Video Services
Video conferencing has become a staple in today’s workplace, so it’s extremely important to have a solution you can count on. Many organizations turn to managed video service providers to ensure their AV solution consistently works the way it’s intended. While there are countless advantages to having a managed video service, here are the top four benefits:
Experience seamless collaboration through proactive meeting management and support.
When the stress of AV technology is taken care of, your team has more time to create and discuss what matters most: driving your mission and purpose. Managed video services are valuable investments for any organization wanting a way to easily maintain and ensure efficient use of their video conferencing solutions.
As a leader in AV support, we help organizations of all sizes and industries with their expertise and offerings. Our managed services are easy to use and backed by 24/7 support for unparalleled meeting reliability.
Specifically, our Managed Video Experience (MVE) provides complete management of an organization’s video conferencing environment, including staffing, scheduling, proactive device/meeting monitoring, and concierge services. With MVE, organizations no longer have to worry about locating the right technical staff or determining the best way to utilize their video conferencing solutions. Instead, they can immediately experience the ROI and other benefits because IVCi handles the operational and technical functions. Our experience and expertise bring the people, the process, and the technology to organizations from the beginning of implementation through every meeting and interaction. Contact us today to learn more about MVE and the rest of our managed service options.
Top Video Conferencing Trends to Watch in 2023
NewsVideo conferencing has revolutionized the way organizations collaborate. It has become a staple in almost every business and is a critical function in today’s workplace of remotely located colleagues. With more than half of businesses using video conferencing in their day-to-day operations, it’s important for organizations to stay up-to-date on the latest happenings and innovations regarding AV technology. To help, we’ve listed some of the top video conferencing trends organizations should keep an eye out for in 2023.
1. Emphasis on Video and Audio Quality
Poor audio and video quality has the potential to derail a meeting. Hybrid and remote teams need a reliable solution that enhances the meeting experience. Because video conferencing is such a critical component of today’s workplace, we expect to see a bigger emphasis on features that improve call quality. This includes upgraded video resolution, background noise filtering, echo cancellation, and other sound improvement features that allow users to speak and hear at the same time without interruptions.
2. Focus on Security
No matter the industry, security and privacy are a top priority for all organizations. We expect to see a continued focus on security features focused on intellectual property protection and privacy. Many of the popular platforms have already included security features like encryption and multi-factor authentication to safeguard private user data.
3. Improvements to the User Experience
Whether it’s user error or technical difficulties, video conferences can be a challenge for some. As we continue throughout 2023, we expect to see improvements to the user experience that will simplify the process of joining a video conference. Through simplified login systems and increased browser compatibility, video conferencing will become more seamless and reliable for all users.
4. Efficient and Cost-Effective Integrations
When it comes to video conferencing, today’s platforms have more capabilities than ever before. Many of the top solutions include integrations that help users be more productive and efficient. Integrations with calendars, CRMs, and channel-based messaging platforms have become more prevalent, helping businesses conduct cost-effective and efficient meetings.
5. Widespread Access to Video Conferencing Solutions
As video conferencing continues to grow in popularity, there will be more widespread access to solutions. Basically, every device comes with video conferencing capabilities which gives organizations of all sizes access to the technology. As 2023 continues, we can only expect more and more organizations to implement and utilize a video conferencing solution.
Empower Collaboration With Innovative AV Solutions From IVCI
It’s no secret AV technology, like video conferencing, is essential in today’s business world. Being able to conduct a successful video conference call is important to securing potential clients and collaborating with team members in other locations. It provides face-to-face interaction among colleagues, business partners, and customers without the hassle of travel and strengthens relationships which can help drive productivity and customer satisfaction.
At IVCi, we have the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected.
When it comes to video conferencing, we deliver successful video conferencing solutions that drive productivity and collaboration for our clients. Our Cloud Video Conferencing services, like Cloud Video Experience (CVE), free meeting facilitators and coordinators from technological concerns, allowing them to focus solely on delivering a positive meeting outcome. With CVE, users can easily collaborate with anyone on video, inside or outside their organization, through simple-to-join video meetings that work on any device. It’s a hassle-free approach to video conferencing that allows organizations to concentrate on their core competencies rather than worrying about technology. Contact us today to learn how CVE can help benefit your organization.
3 AV Trends that will Shape Collaboration in 2023
NewsThe workplace has gone through a dramatic change in the last few years. From completely remote work models during the pandemic to hybrid workspaces increasing in popularity, organizations must prioritize collaborative solutions to facilitate these workplace transformations. In order to empower collaboration in 2023, leading organizations must equip themselves with innovative AV solutions that meet the demands of this new work environment. Below, we discuss three emerging AV trends that will have a major impact on the workplace and shape collaboration in 2023.
1. AV Technology for Hybrid Workspaces
Today’s workplace is more diverse and digital than ever before. With Gen Z expected to represent nearly a third of the workforce by 2025, organizations must adapt current collaboration strategies that facilitate the working style of this tech-savvy generation that values flexibility in the workplace. In fact, 42.2% of Gen Z wants to work remotely one to two days a week. For organizations to stay competitive, retain top talent, and stay productive, they need high-quality AV technology to keep in-office and remote employees engaged and connected. Integrating AV technology like cloud-based video conferencing solutions and/or managed video solutions will become essential workplace collaboration tools as we move through 2023.
2. Unified Communications for Streamlined Collaboration
To succeed, today’s organizations require instant, uninterrupted communication between employees and clients that integrates both their locations and technologies. Unifying communications can help streamline collaboration for greater productivity by combining multiple communication channels into a single, cloud-based connection. For example, IVCi’s video conferencing services and unified communication solutions span IM, telephony, video, web, and AV rooms. We combine these diverse technologies into a seamless solution that can be made readily available via offices, conference rooms, and on mobile devices. Doing so, helps organizations stay connected and drive collaboration in a hybrid work environment.
3. Enhanced Video Conferencing Technology
Video conferencing is what makes collaboration possible within today’s ever-popular hybrid work model. Gone are the days when the entire team heads into the conference room for a meeting; some employees may be in the office, while some are remote and maybe even across the country. Having a high-quality, reliable video conferencing solution is crucial for collaboration in 2023.
Implementing technology that enhances the meeting experience will also enhance collaboration. For example, high-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience can help drive engagement on video calls for both in-person and remote employees. Additionally, using a cloud-based video conferencing solution, like IVCi’s Cloud Video Experience, is also a great way to drive collaboration because it lets teams easily collaborate, view, or edit documents and start new meetings from anywhere.
Empower Collaboration With Innovative AV Solutions From IVCi
Technology has changed the way we work. Many software programs and tech upgrades exist for the sole purpose of facilitating teamwork, which became crucial during the COVID-19 pandemic. By incorporating new or upgraded AV technology, your organization can enhance collaboration and empower remote teams to drive more business.
Having an expert AV integrator assess your current hybrid setup and design and implement state-of-the-art technology will help you make sure your organization stays connected, collaborative, and productive. They can also offer the expert support you need to troubleshoot issues and keep your meetings running smoothly.
At IVCi, we have the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected. Contact us today to see how we can collaborate.
4 Dynamic Digital Signage Trends We Saw in 2022
NewsDynamic digital signage has become a popular way for organizations to communicate with the public. From maps, directories, and visitor information to QR codes, dynamic digital signage keeps evolving, with new trends emerging every single day. Organizations in all types of industries are leveraging display technologies like LED walls, LCD monitors, and content management platforms to communicate with their audience. Let’s take a look at some of the dynamic digital signage trends we saw in 2022.
1. Video Walls
Video walls are a visually appealing, efficient way to display large amounts of data or high-quality videos. They are great options for commercial spaces that need large displays or educational institutions that need to equip lecture halls with more efficient technology than a projector screen. We’re seeing organizations use video walls to replace projection screens because they have higher resolutions and may not be as affected by poor lighting or other environmental conditions.
2. Interactive Displays
Connecting with customers to create a more personal experience has become a major trend in 2022 and organizations are leveraging technology, like interactive digital displays, to create unforgettable connections with their audience. Like video walls, digital interactive displays are a visually appealing way to share information with a large number of people, but they go a step further. They can be programmed to display information in an engaging way that users can use to complete an experience. For example, enhanced AV technology in interactive maps and kiosks can allow visitors and guests a more engaging way to navigate their surroundings. Some technology can even connect with live support teams in real-time to assist on-screen or over audio.
3. QR Codes
In 2022, we saw a lot of (if not all) organizations using Quick Response (QR) codes to make a connection between public screens and personal devices. In the past QR codes were most popular on signs, t-shirts, flyers, and other items where a brand wants to take your experience from something physical to somewhere digital to learn more. Now in the post-COVID world, we’ve seen a QR code explosion as it’s used to provide touchless shopping and dining experiences. In fact, dynamic QR codes generated by users accumulated a total of 6,825,842 scans from global users–a 433% increase over 2021 figures.
4. Integrations
Digital signage integrations are an effective and efficient way to automate content updates on dynamic digital signage. This is especially beneficial to organizations with multiple locations and dynamic digital displays. For example, businesses can use digital signage integrations with meeting room schedules to automatically remove events that have already taken place and replace them with newly scheduled events, which is ideal for conference centers, entertainment venues, or offices that host a lot of meetings. As more and more organizations begin to make their way back to the office, digital signage integrations that automate content updates was a top trend in 2022 and a trend we expect to continue in the future.
Digital Signage that Helps You Break Through the Clutter
There’s never been a better or more adaptable way to inform, educate, and communicate with your audience. Digital signage is a great choice for businesses because it gives you the flexibility you need to ensure visibility through communication, and it helps grab (and keep) attention better than any other kind of signage.
If you are considering dynamic digital signage for your business, it’s best to trust the design and implementation process to an experienced AV integrator like IVCi. Contact us today if you want to see where your digital signage journey can take your organization.
Using AV Technology to Boost Engagement in a Hybrid Workplace
NewsThe hybrid work model has quickly become the new norm, and statistics show it’s here to stay. According to Foundry’s 2022 Future of Work study, 94% of organizations have implemented some kind of hybrid-work structure and 41% of respondents believe hybrid work will remain in place for the foreseeable future.
Hybrid work gives employees the best of both worlds giving them flexibility while maintaining a level of in-person collaboration. But in order for businesses to also benefit from the hybrid work model, they need high-quality AV technology to keep in-office and remote employees engaged and connected. If you’re currently using a hybrid work model or thinking about transitioning to one, here are ways you can leverage AV technology to boost engagement.
Incorporate Channels of Communication that Work for Everyone
How will in-office and remote employees communicate and collaborate? There isn’t a one-size-fits-all approach to creating a hybrid workspace, as employees across different industries and job roles each have different needs. Consider meeting spaces that allow individuals to use their preferred meeting platforms for the best user experience. These are referred to as “open rooms,” being equipped with a simple and seamless setup utilizing umbrella equipment – that way, all teammates, clients, partners, and others can join easily and have a productive meeting.
Create a Variety of Video Conferencing-Ready Meeting Spaces
It is imperative to ensure fluid collaboration between those in the office and those working remotely. Gone are the days when the entire team heads into the conference room for a meeting; some employees may be in the office, while some are remote and maybe even across the country. Consider this when thinking about your meeting spaces. Instead of utilizing a few large meeting spaces, create some smaller spaces, as well. And, since many team members may be remote during meeting times, ensure that all meeting spaces are equipped with the appropriate video conferencing equipment. This will enhance the meeting experience and make everyone on the call feel involved, which will help drive more engagement among team members.
Optimize Your Video Conferencing Solution
Video conferencing is what makes collaboration possible with the hybrid work model, so it’s important to have a high-quality solution. On top of this, you can optimize your solution and implement technology that elevates the meeting experience. High-quality microphones, speakers, headsets, cameras, and high-resolution monitors that mimic the in-person experience are great ways to drive engagement on video calls for both in-person and remote employees.
Using a cloud-based video conferencing solution, like IVCi’s Cloud Video Experience, is also a great way to drive engagement in a hybrid work arrangement because it lets teams easily collaborate, view, or edit documents and start new meetings from anywhere.
Building a Successful Hybrid Work Model
In order to have a successful hybrid work model, you will have to make sure your teams are prepared with the tools and technology they need to smoothly transition from home to the office and back without losing productivity or efficiency. Having an expert AV integrator assess your current hybrid setup and design and implement state-of-the-art technology will help you make sure your organization’s productivity levels stay high. They can also offer the expert support you need to troubleshoot issues and keep your meetings running smoothly.
IVCi has the experience and knowledge to boost your organization’s digital transformation and improve collaboration, engagement, and efficiency. However your team collaborates or interacts with prospects, clients, and customers, IVCi provides the AV solutions and technology your organization needs to stay connected. Contact us today to see how we can collaborate.