Picture this: you’re all set to give a presentation to a potential client that could be the biggest sale your company has ever seen. You remember reserving Meeting Room A, so you go in early to set up with all of your adapters, cables, and audio equipment (since there will be people joining remotely too).

As you go to enter Meeting Room A, you see people are in it. That’s when you remember that the HR department reserved that room because they needed to fit more people, and asked you to switch to Meeting Room B. No big deal, you bring your stuff to Meeting Room B…

…and none of your equipment works in that room. The AV technology set-up is completely different. And the senior executives from your potential client will be calling into the meeting any minute.

The Importance of AV Standardization

The above scenario is unfortunately all too common. It’s also one of the biggest reasons why the standardization of AV tech and tools is so important.

Standardizing your AV tech and tools is twofold. On one hand, you want to be standardized across your organization. That means that systems and equipment are consistent throughout all of your workstations, huddle rooms, offices, and mobile devices.

It also means aligning your technology with your business goals. When you operate from one set of standards and a unified mission, it’s easier to see the value in AV and technology upgrades. When you have the latest technology within your organization, your business will become more efficient and you’ll be able to accomplish key initiatives more quickly.

Putting these two together, it’s clear that AV standardization is mission critical.

Benefits of AV Standardization

“But our organization has been operating just fine as is, so why would we want to spend time, effort, and money standardizing?”

This is a common question. And we get it, justifying a technology investment is never easy. But there are so many benefits of AV standardization that even businesses that have been operating just fine should pay attention to. They include:

  • Increased mobility. When your AV systems are standard across all of your devices and offices, your teams can work at any location without interruptions or compatibility issues. This allows them to work where they need to when they need to, yielding optimal results.
  • Easier adoption and troubleshooting. Each type of AV equipment requires training, buy-in, and troubleshooting efforts. When there’s only one system to learn, the burden here is decreased.
  • Centralizing AV. Standardization and centralization go hand in hand. Having all AV efforts operate on one system increases visibility and gives greater control over costs.
  • Avoiding compatibility issues. When introducing any new hardware, it’s a hassle to have to check that it’s compatible with multiple systems. Standardization ensures you only have to do one compatibility check.

Maintaining the Standard with Evolve AVaaS

While it’s important to standardize AV tech and tools, it’s also important to understand that AV is always evolving. So how do you maintain standard if it’s always evolving?

There is a way. Our Evolve AV as a Service, or Evolve AVaaS, helps maintain AV standards in your organization. Rather than spending money on pieces of tech that work together for now, and having to replace them ad hoc, Evolve AVaaS offers a seamless integration with software and technology that’s user friendly and cost efficient.

By utilizing a subscription, you’ll get all the equipment you need, full servicing and on-call help, and the ability to upgrade at any time. So not only will you be able to standardize across your organization, you’ll be able to keep the standard while always knowing you’re using the most advanced technology.

The best AVaaS offerings allow you to change your terms at any time. Scale up, scale down, upgrade, go in a different direction… whatever your goals are, Evolve AVaaS supports them.

So, don’t ever get stuck in a situation like we mentioned before. Instead, standardize your AV and create a more efficient work environment.

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