One positive we have all discovered over the last few years is that we have digital capabilities at our disposal that can allow us to collaborate more than ever before. But with these enhanced collaboration tools comes more risk of technology failure, haphazard strategy, and potential cyberattacks.

As universities incorporate more hybrid or fully-remote positions, administrators must assess their collaboration tools and long-term procedures to ensure their remote employees are safe. Not sure where to begin? Here are a few simple steps to help get your college or university on a successful path to safe and secure remote work.

Step 1: Develop a Strategy

When universities suddenly went remote at the beginning of the pandemic, many schools did not have proper plans in place to address such a crisis. While we have learned a great deal in these two years, one certain lesson is that you can never be too prepared. If not already created, universities should develop a crisis management plan to detail each department’s role in the event of an emergency that causes extended periods of remote work. The plan should address certain expectations, guidelines, and procedures to ensure that if/when the time comes, everyone is ready to take action. The time you invest in developing a strategic plan will make for a smooth deployment and ease stress for faculty and students. A crisis should not compromise learning and growth. With a proper strategy in place, universities can minimize interruptions in the classroom.

Step 2: Improve Security Measures

After a deployment strategy is in place, universities should also consider improving security measures across the remote platforms they use. With more and more staff and faculty members working from home, that means more internet connections logging into university systems. This increase can mean the risk of potential hackers gaining access to sensitive files also increases. Assessing your university’s cybersecurity will help keep faculty, staff, and students safe. Not to mention, enhanced security measures will protect the university’s brand image from any public relations nightmares involved in cyberattacks.

Step 3: Modernize Remote Technology

As the demand for remote work continues to climb, universities will need to utilize systems with larger bandwidth and more advanced equipment. Universities must incorporate technology into their long-term security plans, from internet servers to file management software. Technology must withstand large numbers of students and faculty working from home. Modernized video conferencing allows instructors to provide students with more in-depth, interactive learning in a safe environment.

Planning for remote work takes careful considerations into strategy, security, and technology within higher education. But it’s vital to ensure that staff members feel safe and university systems are running smoothly.

Let IVCi know how we can help your university plan for the unexpected. We offer modern collaboration tools and strategic solutions for the next generation of inspired learning.

As healthcare facilities continue to navigate the COVID-19 pandemic, many find new ways to serve their patients more safely and effectively by improving their infrastructures. Improved healthcare facilities can increase health equity by minimizing or eliminating some barriers that stand in the way of individuals receiving the care they need.

Utilizing enhanced AV technology like digital signage and real-time video chats can serve more people by bringing the doctor’s expertise to areas far from the facility. Addressing health equity issues also allows people who may not have a means of transportation to still receive the care they require. Take a look at some key focus areas in strengthening infrastructures that can lead to better patient care.

Architecture

The flow of a building can have significant implications on how easily some individuals can move through them. In the case of hospitals and doctors’ offices, facility layouts should be accessible for people of all abilities. However, the primary focus should always be on the patient and the level of care they receive. And that process starts with analyzing where hospitals can make improvements. Regularly check your hospital infrastructure for faulty equipment, lapses in care, and any opportunities where an innovative solution could result in better care.

Technology

Incorporating more accessible accommodations is more than just architectural. For example, digital screens and AV technology can assist those with visual and hearing impairments. Screens and audio can make complicated medical situations easier to digest when put into mediums the patient is more comfortable using. Additionally, immunocompromised patients can use video chat technology to meet virtually with their doctors. This technology allows them to better socially distance themselves when they need care. Many patients can even connect to their physicians from the safety and comfort of their own homes!

Customization

Enhanced digital infrastructure also opens the door for improved patient care through customization. For example, AV technology in hospitals can allow language translation on-screen and over audio to accommodate a variety of patient backgrounds. Additionally, better digital capabilities in hospital rooms mean that patients can automate their comfort levels by using mechanical controls to adjust patient beds, or intercom systems to communicate more quickly with hospital staff. When patients need care, they shouldn’t have to worry about how to share their needs with a physician. Improved infrastructure in the form of interactive video and translation services can help bridge the healthcare inequity gap while giving patients confidence and added peace of mind.

When healthcare facilities improve their structural framework, they can serve more broadly and uniquely. Customized and robust infrastructures can increase health equity and patient care from architectural improvements to innovative technology.

At IVCi, we aim to streamline operations and preferred patient experiences through technology-backed solutions and support. Contact us today to see how you can build a stronger digital infrastructure for your healthcare facility.

Spring is starting to bloom! And with the new season comes everyone’s favorite (or least favorite) chore: Spring Cleaning. So, as we dust off our homes and workspaces to invite a breath of fresh air, let’s also consider bringing new life into our business’s AV technology.

Here are a few simple steps we can all take to clean, declutter, organize, and upgrade our workspaces to ensure our technology is running with optimum efficiency.

Put in Some Elbow Grease

Whether you’re working in the office or remotely, it can be easy to let our computers, laptops, and other work equipment get a little on the dusty side. But, when dust collects in our technology, it can affect everything from keyboards to laptop fans and even microphone quality. Not to mention, if not properly sanitized, frequently used surfaces can harbor harmful bacteria that can make you and your coworkers sick.

Make the most of the time and money you invested into your business’s AV technology by scheduling regular cleaning, sanitizing, and maintenance of your work equipment. Also, be sure to read your device’s cleaning manuals for proper instruction. Don’t have the manuals handy? No problem! Reach out to us and we can help give you tips on the best (and safest) ways to clean your AV equipment, so it’s always running smoothly.

Declutter Your Workstation

Is your desk starting to look like a scene from a horror film? Or maybe the wires behind/underneath your desk looks more like an animal’s nest? Unfortunately, it’s common to set up your workspace and get into a routine where those organizational issues aren’t as big of a priority as the work itself and thus get placed on the backburner. But when desks are disorganized, or cables are tangled, the chaos can be more of a distraction, leading to lower productivity, distorted images on screens, unexpected dimness or static, and unbalanced volume controls.

Taking time to declutter your work and tech spaces can give you a fresh slate each day so you can jump right into the work without having to worry if your stack of papers is going to tumble off your desk. Additionally, by untangling and grouping the wires that power your devices, you are eliminating stress on the cables that impact the quality of your audio and visual components. The result is a more seamless, collaborative space for your teammates and clients to thrive.

Organize Your Files

Sometimes spring cleaning is more than just sanitizing equipment and decluttering your workspace. It’s also an assessment of systems and programs. It’s best practice to regularly review files and programs that power your systems and operations. We’ve all experienced the chaos of trying to find the correct folder to save a document or searching endlessly to find a folder you know was just there.

Save you and your team from the added stress of searching by scheduling time each month to review your files. If your organization manages files by department, give each department lead the opportunity to scan through their folders, delete unnecessary files, and regroup essential documents. Then, come together as a team to strategize the best way to work together to ensure proper folder maintenance.

Upgrade Your Technology

Tech companies engineer newer and more updated equipment every year. With each upgrade comes new systems and better ways to serve your clients and customers. Touchless meeting controls, wireless screen sharing, digital signage for guidance and alerts, and digital office navigation can all be used to give your office space a much-needed digital makeover. Your employees and clients will thank you!

Choose the Right AV Partner

Maintaining your AV technology can be an effortless task, especially with a partner like us. IVCi can provide custom equipment that is easy to install, use, and manage. Plus, with our expert assistance every step of the way, spring cleaning can go from being a chore to being something to look forward to every year! Contact us today to see how your AV technology can be ready for the new season ahead.

When it comes to the newest technology, Gen Z proves to utilize and adapt to new products and services faster than most generations. As more members of this age group enter college years, they begin to expect educational experiences that have fully embraced technology.

For higher education to cater to this growing population, colleges and universities must stay ahead of the curve. By upgrading your university’s AV technology, you can experience a range of benefits your students are sure to love. Here are just 3 of those benefits and how you can use technology to enhance the student experience.

Transform Education

In the world we live in, it’s nearly impossible to find some aspect of life where technology hasn’t improved or become a vital, functioning aspect. Education is no different. Students are accustomed to tablets, laptops, smartphones, and other gadgets in their daily lives. So much so that when students attend college, they come to expect the same AV technology that they experience in their personal lives.

By incorporating new or upgraded AV technology in the classroom, higher education institutions can enhance educational experiences with interactive and engaging technology that unlocks the potential of the learning environment. When classrooms and campuses are immersed in technology, students can thrive knowing that their educational capacity is limitless!

Create More Equitable Spaces

A major focus in higher education today is Diversity, Equity, Inclusion, and Accessibility. University campuses are expanding their equity programs and creating new centers and facilities that aim to create spaces that foster acceptance through education.

In creating these accessible spaces, universities should utilize upgraded technology to collaborate effortlessly with easy-to-use interfaces for both professors and students. Improved technology allows students to make connections more easily with each other. By breaking down physical barriers, more students are afforded the opportunity to experience connection regardless of their abilities or location.

Increase Enrollment

Did you know, modern technology benefits on campus can increase applications by 35%? As the demand for video conferencing on college campuses continues to increase, students become more interested in universities with more modern, integrated technology that can keep up with their busy lives.

Universities can bring both functionality and a “wow” factor to campuses that have video walls, digital wayfinding for new students and guests, and interactive classroom AV tools. Incorporating some of these technology upgrades can make your institution more attractive to students, their families, and even recruiters working with high schools to find the best programs for their students.

Establish Solid Partnerships

Whatever your strategic goals may be, it’s always crucial to keep the student experience at the forefront of each new initiative. As this academic year wraps up, consider treating your students and faculty to upgraded AV technology that meets them where they are.

Not sure where to begin? Contact us today, and we will work together to build a strategy that fits the specific needs of your institution.

Between informational messages, public service announcements, and general communications, healthcare practitioners and consumers are often bombarded with an information overload. For example, an individual could walk into nearly any healthcare facility and be met immediately with various posters, directional signs, or other media pulling their attention in multiple ways.

But how do we navigate various attention-competing elements clearly and crisply in a way that guides the user experience? Video walls can be a practical and cost-effective solution.

Using video walls in healthcare facilities allows:

  • Visitors to more directly engage with necessary information
  • Practitioners to demonstrate complex material in a more straightforward way
  • Administrators to update facility information in a more convenient and pleasing manner
  • Facilities to reduce the amount of paper/print costs

Whether you’re a patient or a visitor, a trip to a healthcare facility can be met with much unease and anxiety. Navigating the facility, finding the right contacts, and searching for important information can be overwhelming. A new or upgraded video wall in entryways, visitor centers, or information kiosks can help direct visitors more quickly to where they need to go. The walls can also educate visitors and patients about important medical reminders or promotions regarding new technology or services offered by the healthcare facility.

Not only can video walls assist guests, but medical practitioners can use video walls to enhance the overall patient experience. Video walls can allow practitioners to communicate more effectively with a broad audience. Improved AV technology is also an incredible way to market to young adults of the digital age, a growing population of young people entering the world of occupations and healthcare choices. Video walls can also help clinicians demonstrate complex medical phenomena to patients tangibly and more engagingly than traditional paper.

For healthcare administration, video walls can vastly improve traffic flow within a medical facility. Incorporating video walls can create more time for administrators and managers of facilities to focus on their organizational missions. Additionally, video walls offer enhanced platforms for emphasizing donor news, highlighting the facility’s history, or shining a light on community initiatives.

Finally, while video walls provide more flexibility, time, and freedom, they also offer an incredible investment value. Video halls hold the potential to broadcast multiple forms of media in a rapidly changing environment. The ability to quickly shift the messages displayed on the video walls allows healthcare facilities to save more on the bottom line as marketing and promotional materials will reduce or eliminate the paper and printing costs associated with updating physical signage. In addition, facilities can display images and videos quickly and efficiently to remain up-to-date, relevant, and visually appealing.

Video walls are quickly becoming a practical and cost-effective audio and visual solution for healthcare facilities of all sizes. Large-scale adoption is not a question of if, but when. If you’d like to explore product options, installation, and strategy, set up a meeting with IVCi to discuss your needs!

Higher education continues to evolve, even two years after the start of the COVID-19 pandemic. Rapid changes in classroom AV technology needs have led many colleges and universities to reevaluate how they connect with their students, staff, and communities.

As more institutions return to in-person learning, digital signage will prove essential in establishing a new campus environment with technology at the forefront. Let’s explore a few of the benefits of digital signing in classrooms and common areas.

Engagement

Using digital signage in classrooms and common areas gives students an additional layer of engagement in their academic life. Large format screens can help establish awareness for various campus events, announcements, or extracurricular activities. Extracurriculars help foster a sense of “belonging” for students. Giving students reminders of all the available benefits allows universities to create a better feeling of community within their campus culture.

Safety

Digital signage creates a safe, touch-free way to engage with different forms of media. In the era of the pandemic, health and safety are paramount for in-person connecting. Digital displays allow university students, faculty, and staff to display information from anywhere without installing posters or handing out informational flyers.

Expanding Education

In the classroom, digital signs and screens can dramatically improve the way students learn and engage with new material. In 2022, the typical college student is a member of “Gen Z”—a young group of innovative students who are no stranger to technology. Keeping classrooms up-to-date with the latest digital integrations provides a comfortable arena for young minds to flourish while learning about new concepts and world views.

Save Time and Money

Digital signage has many practical benefits as well, including lower operating costs. Screens with the ability to change messages and images at any given time mean that universities can share more information at one time. This way, multiple areas on campus can have their content displayed in high-traffic areas without ever having to print, ship, or install large and clunky banners or posters. Not to mention—the added benefits of digital signs being more environmentally sustainable, accessible, and adaptable to a variety of needs.

New Avenue for Marketing

Universities can also use digital signs to enhance their internal and external marketing. Classroom and common area screens can display awareness campaigns for various degree programs, new campus offerings, student wellness announcements, and so much more! Digital signage can also be used as a revenue generator. External campus partners can pay to host advertisements in campus buildings.

There are incredible social and practical benefits of digital sign integration in higher education. From engagement and learning, to safety and cost-effectiveness, IVCi’s digital enhancements in universities can increase adaptability and accessibility. Contact us today to see all the possibilities waiting for you!

Whether you are in healthcare, higher education, government, or finance, you and your teammates deserve a hassle-free way to meet regardless of your industry. When the stress of AV technology is taken care of, your team has more time to create and discuss what matters most: driving your mission and purpose.

Effective AV utilization starts with thoughtful, strategic planning. Assessing your organization’s needs is critical, especially amid rapid change. So, how exactly can you plan for the unexpected?

Step One: Don’t Panic

Developing AV Strategy doesn’t have to be complicated. Starting the process can be as easy as making a one-sentence goal listing what you hope to achieve. Then, go from there! Develop a realistic plan to help give you and your team a clear vision of where you are and where you want to go.

Step Two: Evaluate the Basics

Once you’ve established your ideal vision and goal, assess where you currently are. It can be as easy as making a quick 5-minute list of the essentials: what basics do you need to complete your work efficiently and effectively? Establishing your needs against your organization’s capacity will help provide incredible insights into the type of tools and equipment that will best serve your collaborative space.

Step Three: Get Creative

Now that you’ve created a list of the basics you need, make a shortlist of what you wish you had. This wish list could be material: specific AV equipment you wish to integrate into your organization. Or it could be operational or strategic: what kinds of organizational practices would you like to implement? This step might take some additional thought and time, but putting effort into creating your “ideal” workflow will help you and your teammates address any current issues and will lay the framework for solid team expectations.

Step Four: Gather Feedback

While working in a team of many parts, gathering feedback regarding user operations is critical. Each team member experiences a unique user journey, possessing intimate knowledge about which practices and procedures work best for them and their teammates. Asking for their advice and opinion not only helps you assess your overall organizational needs, but also gives your team a sense of ownership. When they are involved in reinvigorating their own audio and visual experience, they become more invested in the company journey. Their voices are critical to a holistic strategic plan.

It cannot be stated enough—strategy does not have to be complicated. It can be as big or small as you need and customized to fit your specific goals. A few simple steps can put you and your organization on a path toward success.

But, if this still seems like a lot to digest, see Step One: Don’t Panic. Or… reach out to IVCi. We are an industry-leading AV company providing innovative solutions that help you see your ideal vision come to life. To set up a strategy session, contact us today!

We’ve all been there: anxiously awaiting our turn in our digital meeting space. Finally, we speak up only to be interrupted mid-sentence. “You’re on mute,” our colleagues exclaim as we scramble to remember “is it spacebar to unmute… or a shift command?” Before frantically fumbling for the mouse.

It’s no secret that the last two years have brought on many new ways to meet and work together. While the change to a more digital platform may have been unwelcomed for some, we have learned to make the best of our situations and use AV technology to our advantage—technical hiccups and all.

As you ease into your level of personal comfort in your digital environment, here are some helpful tips for reconfiguring your remote workspace for optimal collaboration.

Evaluate your tools

  • Are the programs and equipment you and your organization are using best serving your team? Performing a regular evaluation of your audio and visual capabilities, with employee input, can help ensure the overhead costs of your AV integration are appropriately utilized and appreciated.

Explore your program settings

  • Whether you’re using desktop or browser versions to manage your productivity and connections, nearly all will feature a “Settings” option. Here, you can explore customized user interfaces, colors, templates, or layouts to display your virtual world in a way that best works for you or your organization.

Set reminders

  • Checklists are easiest to complete when we have reminders. In an office setting, the bustle of an in-person team can be a great reminder of upcoming meetings or tasks. But when working remotely… our pets and toddlers aren’t always the best officemates. Setting calendar reminders can be an excellent way to stay on track—while limiting the clutter or space for various sticky notes around your workspace. (Don’t worry—we still use them too!)

Fill your workspace with what inspires you

  • Let’s face it, working in the same place where you relax, eat, and sleep can feel like a never-ending cycle. Reinvigorate your workspace with something that motivates you. Whether it’s a new plant, your favorite coffee mug, or a cozy corner of your home—there are endless possibilities to make your work from home space more inspiring.

Finally—Unmute & Unplug

  • When you complete your day, and you’re able to focus on your personal life, separate your work and home spaces. Make an effort—if you can—to leave your projects in your workspace. Being a contributive member of a team means you need time to refresh and recharge. That unplugged time will allow your work connections to flourish the next day.

Whether your needs are technical, creative, team-oriented, or personal, you can take simple steps to ensure a more collaborative remote workspace.

IVCi offers a range of innovative AV technology solutions to ensure seamless collaboration while working remotely. IVCi can help foster connections across your digital office from strategy building to design and implementation. Contact us today to see how we can work together.

There’s no question that creating a diverse learning environment is the key to a successful higher education experience, not just for students but also for educators, staff, and administration. Catering to different learning styles and languages while being inclusive of students’ abilities to be on campus are priorities for diversity in learning environments — that’s well understood.

The question then is how to create a diverse learning environment in higher education. The answer lies in AV technology and its use as a strategic tool within colleges and universities. Let’s get into more detail on how AV technology can create diverse learning environments:

1. Catering to different learning styles through interactive content

Some students learn best by reading written material, others through videos and visuals, and others through active discussion. AV technology allows educators to cater to all learning styles within the same lesson.

For example, educators can provide written material and give lectures — and then take it one step further. Using video walls and video conferences, educators can include interactive content like polls and question boxes and allow for remote students to participate in a live discussion of the material.

2. Making translators and other resources available to students whenever they need them

An important part of a diverse learning environment is supporting students with the resources they need. Giving them remote access to translators, support staff, and assistance from their professors can be made more efficient via video conferencing. That way, students can access what they need to learn their best at the time and place where they need it.

3. Opening up classes to students in different physical locations

Hybrid and remote learning environments don’t just keep students and staff safe during pandemics; they make an institution available to those who are not in a physical location to attend in-person classes or have the financial means to relocate.

However, doing this successfully requires a near-perfect recreation of the in-person experience. Providing top-notch audio and video equipment for students and AV carts for educators can help achieve that environment.

4. Including those who cannot physically be able to attend class

Regardless of the reason, students should not be denied an ideal educational experience because they cannot physically attend class. In fact, making sure everyone can actively participate is how to create college programs that are the most beneficial and successful. AV technology allows for remote attendance that is just as effective as being live in the classroom, rather than having to make do with pre-recorded lectures and written material.

Creating an inclusive and diverse learning environment is one of the best ways to create engaging, successful educational programs. That will pique interest in potential students and give your institution more opportunities to further improve programs.

But to successfully implement the technology needed to accomplish this, higher education institutions need to plan strategically — with the help of a trusted AV integrator. IVCi has been helping colleges and universities adopt technology that inspires learning and collaboration.

We are ready to assist you with strategy, design, implementation, and support of the latest AV technology that can increase applicants, give students remote accessibility, prepare students for the modern workforce, and more. Contact us today to get started.

At the heart of healthcare is people — after all, it’s people that are being cared for and giving the care. That’s why communication is so essential when it comes to creating a positive patient experience.

Whether you’re aiming to create a more inclusive treatment environment, enhance patient education, or provide ways to relieve stress during medical visits, AV technology is changing the game for healthcare communication.

Optimizing the patient experience through communication-focused AV technology

AV technology is not only helping healthcare facilities significantly improve their communication; it’s transforming the overall patient experience. Here are a few ways we’ve seen this play out recently:

  • Replacing in-office visits with video conferencing visits for consultations, routine care, and mental health services (to name a few examples) became popular at the beginning of the COVID-19 pandemic because it limited exposure to people with illnesses. While that’s still valid, now healthcare providers are utilizing telehealth to be more inclusive of people’s physical locations, ability to travel, schedules, and even language. This allows providers to care for more patients with quick, clear communication that doesn’t forego the face-to-face experience.
  • On-demand translation services. Providing care in a patient’s preferred language is essential for creating the best outcome. However, having multiple translators on-site can be costly, inefficient, and difficult to schedule in emergency care settings. Being able to video conference in a translator is a realistic way to have patients be more comfortable discussing their medical needs and better understand care instructions.
  • Dynamic digital displays for check-ins. Dynamic digital displays with touch screens have made check-in processes simpler and less interactive, which saves time and protects healthcare staff from the spread of illness. It also allows patients to fill out forms and questionnaires that leave care providers better prepared for the appointment, streamlining the communication process at the very start.
  • Digital displays for education and entertainment. Patient education can be a challenge for healthcare facilities that treat people who speak different languages and have different learning styles. Digital displays solve both those challenges by providing language options and video/visual capabilities alongside written information to communicate care instructions paperlessly yet effectively. These also come into play for long-term care, especially with children — they can access games, fun videos, and other entertainment that makes their care less stressful.

All of these tools enhance communication, which is at the core of improving patient experience.

Making a difference in patient and business outcomes with AV technology

To make this impact on patient experience, healthcare facilities need state-of-the-art AV/VC technology throughout their locations and devices. Without top-tier technology, effective communication is much more difficult.

It’s best to work with an AV integrator with experience in healthcare AV technology. That way, you can be sure you’re getting not only the best technology for your goals but meeting the security standards that are so important in healthcare.

IVCi has been assisting healthcare facilities take their technology setups to the next level for many years, so contact us with any questions or to get started with your organization.