What Does an AV Room Consist Of?
What is an AV Room? A place to collaborate? A place to meet with remote team members? A place to present PowerPoint slides? While the correct answer may be all of the above; none of these functions would happen without the proper design and configuration of the space. Technology integration and the actual room environment are essential considerations when designing an optimal meeting space. As stated by Tim Hennen, SVP of Engineering at IVCi, “An audio visual integrated room is a meld of art and science. The art is in the design of the room itself; the lighting, furniture, and the selection of the right technologies that will eventually come together. The science comes in with the building of those technology connections and making each device work together as if they were one.” That being said, there are 4 core design and technology components that are imperative when creating an effective collaboration environment. Understanding these will also help with determining what you would like to accomplish within the room.
Video “What do you want to see?” Video in an AV room is about the display of content, how you see meeting participants on the other side of the video call, and how remote participants see you. The equipment associated with video includes cameras, displays, a matrix switcher, a digital video processor, and a codec.
Audio “How do you want to hear/be heard?” Audio in an AV room is about how audio is projected in the room, how sound is sent to remote participants, and how you are heard to remote participants. Equipment for audio includes speakers, microphones, acoustic panels, and an audio control system.
Control “How do you want to control the room?” Control in an AV room is about managing what you display, where you display it, and who is heard. The equipment involved includes a control processor and the control panel.
Lighting “How will the room be lit properly?” Lighting in an AV room is about where the lighting is placed, where current natural light sources are located, and where you want your furniture and equipment placed. Lights, shades, and lighting placement are the essentials associated with lighting in an AV room.
Understanding how these components affect the collaboration space is as important as selecting the the technology itself. Poor lighting or acoustics impact the collaboration experience just as much as not having the right video conferencing or presentation equipment.